Project Management, as name indicates it is about managing project to achieve its objectives through proper planning, organizing, motivating and controlling resources.
The building of Project planning management is standing on 6 pillars which guide a project from beginning to end:
1. How much project is realistic: Whenever an idea of a project is introduced in an organization, its benefits towards organization are examined carefully. During this phase, a team will see whether the project is practically possible.
2. Deciding goal of project: This have an equal importance as it will lead the project in the right direction.
3. Make plan for project: After considering the benefits and practicality of project, a team will sit for making the project plan, outlining work and making list of resources needed for its completion. These are written documents mentioning what is required to be done. Plan of project sees to risk analysis and government process definition.
- Divide the entire project into small tasks.
- Plan to categories the task to team
- Estimate the amount of resource needed.
- Calculate the time needed for each task.
- Form the order of tasks to be performed.
- Planning includes schedule implementation.
- Analyzing Risks- Make plan to handle risks that can damage project.
- How to use Resources(i.e. Resources Leveling) –Budget, time and
Resources are limited. See how to optimize the available resources.
- Plan to have Communication ways: Have a look or keep in mind how to communicate or share the information/status/report during running project. For example, communication through email can be done to update status in order to save time in meetings.
Success of any project depends mostly on planning. As there is a proverb “if you fail to plan ,you plan to fail”.
4. Execution of plan: Various teams are made with different tasks accomplishment. Responsibilities are equally divided and task is distributed among team members.
5. Checking and Controlling of Status: It is duty of project managers to check the status of project according to project plan and its scheduling and remind team to be updated with status timely.
It becomes easy to handle or control any project through its status. As soon as milestones are achieved, status must be updated to the concerned head of the task.
6. Last stage of Project (closing the project): In this phase an evaluation of project success must be made and see what we learnt from project history.
These steps are basics stages for a project management; however, a project management process varies industry to industry.