Project planning is the part of project management, which associates to the use of agendas such as “Gantt charts” to plan & subsequently report progress within the project environment. The central to the successful project is in the planning.
Few Steps in project Planning
- Project Goals:
Project is successful when the requirements of the stakeholders have been met. A neutral is anyone directly or indirectly impacted through the project. It is not ever too easy to identify the stakeholders of the project, particularly those affected indirectly.
Some examples of stakeholders are as follows:
- The project sponsor.
- The project manager & project team.
- The customer who gets the deliverables.
- The users of project outcome.
- Project Deliverables:
Using the ends you have been defined, make a list of things the project requirements to delivers in order to meet those ends. Specify when or how each product must be delivered.
Add the products to the project plan with an estimated delivery date. More precise delivery dates will be launched during the scheduling phase, which is following.
- Project Schedule:
A common problem is discovered at this point, is when a project has a visited delivery deadline from sponsor i.e. not realistic based on your approximations. If you find this is the case, you must contact to the sponsor instantly.
These options you have in this condition are:
- Re-negotiate the deadline.
- Apply additional resources.
- Cut down the scope of project.
- Use the project agenda to justify engaging one of these alternates.
- Supporting Plans:
This section is deals with plans you should make as a part of the planning process. These can be included direct in the plan. Some points to explain these:-
- Human Resource Plan:
Identify via name, the individuals & organizations with a leading role in the project. Next, are describing the number and the type of people needed to carry out the project. Since each resource detail start with dates, estimated duration or the method you will used for obtaining them.
- Communications Plan:
Make a document showing that needs to be held informed about the project & how they will have the information. The most common mechanism is a weekly and monthly progressive report, describing how the project is doing, milestones achieved & work planned for the following period.
- Risk Management Plan:
Risk management is important part of the project management. Although often neglected, it is an important to identify as lots of risks to your project as possible, & be set if something bad goes on.
Here are common project risks:
- Time & cost estimates too optimistic.
- Customer re-examine and feedback cycle too slow.
- Surprising budget cuts off.
- Unclear roles & responsibilities.
- Stakeholder input is not searched, and their requirements are not properly understood.
- A stakeholder changing needs after the project has started.
- Stakeholders add new demands after the project have started.
- Poor communications resulting in miss-understandings, quality problems or rework.
- Deficiency of resource commitment.